Visit Stillwater, your destination marketing organization, can serve as a critical resource for meeting and event planners throughout the planning process.  The Visit Stillwater team primarily assists planners located outside of our community as the local experts able to tie all of the local details together for planners.  However, the Visit Stillwater team is also available to provide assistance to members of the community when planning an annual event that attracts visitors to town, such as family reunions, weddings, and livestock shows and sales.  The Visit Stillwater team will always do everything possible to ensure a quality event that planners have come to expect in Stillwater.

One of the main goals of Visit Stillwater is to help meeting and event coordinators not only meet, but exceed, expectations of their event attendees.  Therefore, when possible, the Visit Stillwater team will help planners do more with less and implement unique Stillwater attributes to a schedule of events and social functions. 

Site visits, pre-promotion, event servicing, and coordination among local partners are just a few of the services Visit Stillwater can help planners with in order to organize and coordinate successful events. And even more so if planners are unfamiliar with the hotels, meeting facilities, event venues, caterers, audio visual and lighting experts, decorators, florists, businesses in which to rent tables and chairs, where to secure pipe and drape for a trade show, who to contact on campus for a “Welcome” specific to any given industry, etc.

An effective partnership with Visit Stillwater will enable planners the ability to expand the size of their staff, by utilizing the Visit Stillwater team to assist them throughout their planning process.  The Visit Stillwater team partners with the City of Stillwater, various departments at Oklahoma State University, Oklahoma State Athletics, Oklahoma Department of Career Tech, Meridian Technology Center, Stillwater Public Schools, and the Chamber of Commerce as well as local lodging properties, meeting facilities, restaurants, and hospitality business owners to make sure every meeting, conference, and event in our community is a complete success.

Services offered to meeting and event planners include:

  • Direct Contact with the Lodging Industry for Hotel Room Blocks
  • Site Visits and Familiarization Tours of Meeting Facilities and Event Venues
  • Catering Options
  • Free Local Publicity –Television, Radio and Print
  • Social Media Presence
  • Press Release Distribution
  • On-Site Photography
  • Complimentary Stillwater Visitor Guides & Visitor Bags
  • Spouse or Family Activities

Tap into the resources of Visit Stillwater to stretch your budget, effectively increase your man-power, and greatly reduce the necessary number of phone calls, emails, texts, letters, and other contacts necessary to coordinate a successful, trouble-free event in Stillwater.